Course Overview

This program equips participants with the knowledge, tools, and competencies required to plan, execute, monitor, and control procurement in donor‑funded projects. It aligns with the World Bank Procurement Framework, Procurement Regulations for IPF Borrowers, and international best practices for transparent, efficient, and accountable procurement.

Participants will learn how to manage procurement processes from planning to contract closure, mitigate procurement risks, prevent fraud and corruption, and ensure compliance with donor requirements.

2. Learning Objectives

Participants will be able to:

• Understand donor procurement frameworks, especially the World Bank Procurement Regulations.

• Develop procurement strategies and plans for donor‑funded projects.

• Conduct procurement processes using appropriate methods (RFB, RFP, RFQ, QCBS, etc.).

• Manage bid evaluation, contract award, and contract administration.

• Apply value‑for‑money principles and risk‑based procurement.

• Ensure compliance with fiduciary, ethical, and governance standards.

• Prepare procurement reports and documentation required by donors.

• Identify and mitigate procurement risks, fraud, and integrity issues.

3. Target Audience

• Procurement officers and specialists

• Project managers and PIU staff

• Finance and grants officers

• Supply chain and contract management professionals

• Government ministries implementing donor‑funded projects

• NGO and development agency project teams

• Auditors and compliance officers

• Consultants supporting donor‑funded procurement

4. Detailed Course Outline

Module 1: Introduction to Donor‑Funded Procurement

• Overview of donor‑funded project cycles

• World Bank procurement principles: VfM, integrity, fit‑for‑purpose

• Roles of donors, borrowers, and implementing agencies

• Procurement challenges in developing‑country contexts

• Case studies from World Bank–supported projects

Module 2: World Bank Procurement Framework & Regulations

• Procurement Regulations for IPF Borrowers

• Procurement planning and strategy development

• Market analysis and procurement risk assessment

• Prior review vs. post review

• STEP (Systematic Tracking of Exchanges in Procurement) overview

Module 3: Procurement Planning & Strategy Development

• Preparing a Project Procurement Strategy for Development (PPSD)

• Developing procurement plans and schedules

• Determining procurement methods and selection approaches

• Cost estimation and budgeting

• Integrating procurement into project implementation plans

Module 4: Procurement Methods & Selection Approaches

• Goods, works, non‑consulting services procurement

• Consulting services procurement (QCBS, QBS, CQS, LCS, FBS)

• Request for Bids (RFB) and Request for Proposals (RFP)

• Framework agreements and community‑driven procurement

• E‑procurement and digital tools

Module 5: Bidding Process Management

• Preparing bidding documents and RFPs

• Advertising and inviting bids

• Managing clarifications and pre‑bid meetings

• Bid submission, opening, and handling

• Ensuring fairness, transparency, and confidentiality

Module 6: Bid Evaluation & Contract Award

• Evaluation criteria and scoring methods

• Technical vs. financial evaluation

• Evaluation reports and donor approvals

• Negotiations and contract award procedures

• Handling complaints and debriefing unsuccessful bidders

Module 7: Contract Management & Administration

• Contract implementation monitoring

• Performance management and quality assurance

• Variations, amendments, and change orders

• Payment processes and financial controls

• Contract closure and lessons learned

Module 8: Procurement Risk Management & Integrity

• Identifying procurement risks and red flags

• Fraud and corruption prevention (aligned with World Bank Anti‑Corruption Guidelines)

• Conflict of interest management

• Whistleblowing and grievance redress mechanisms

• Strengthening internal controls and oversight

Module 9: Procurement Reporting & Documentation

• Procurement records and audit trails

• Preparing procurement progress reports

• Donor reporting requirements (World Bank, AfDB, EU, UN)

• Using STEP for reporting and compliance

• Ensuring documentation quality and completeness

Module 10: Practical Exercises & Capstone Project

• Developing a procurement plan for a donor‑funded project

• Drafting bidding documents and evaluation criteria

• Conducting a mock bid evaluation

• Designing a procurement risk mitigation plan

• Capstone: Prepare a full procurement management plan for a simulated World Bank project

5. Training Methodology

• Expert‑led lectures and guided discussions

• Hands‑on exercises using real donor templates

• Case studies from the World Bank and other development partners

• Group work and problem‑solving simulations

• Practical sessions on procurement planning, evaluation, and contract management

• Capstone project with peer and instructor feedback

6. Deliverables & Outputs

Participants will receive:

• A Donor Procurement Management Toolkit (templates, checklists, frameworks)

• Sample bidding documents, evaluation reports, and procurement plans

• Risk assessment and integrity management tools

• Capstone project report and presentation

• Certificate of Completion from Regewall Training Institute